Seven Must-Haves for a Secure Enterprise File-Sharing Solution

Imagine a top businessman is emailing his partners about some of the business’s more delicate enterprises. Naturally, he writes candidly about all the ins and outs of the company. He doesn’t think twice about file-sharing

Unfortunately, he is unaware that his email has been hacked. The company’s competitors now have access to their information. The company is not only in danger, but so is all the confidential information!

The increase in the number of freelance employees, remote workers, as well as new employees makes information sharing essential. However, traditional email is not strong enough to protect sensitive data. Don’t worry, there is a more secure way to handle company information!

Freelance

What are the Alternatives?

Secure File Transfer Protocol might be the best secure sharing process, but it is very cumbersome. As a result, businesses opt for other, easy-to-use alternatives that can protect data sharing.

All in all these alternatives must have several important components. A good security program should include the following:

  • Two-factor authentication
  • Excellent customer support
  • It should be easy to use
  • Not too expensive!
  • Real time notifications
  • And other great factors!

Why You Need Secure File Sharing Software

Every day, cybercriminals steal business information. It’s what they do! Unfortunately, this is done without the anyone using the system’s knowledge.

Because most systems lack real-time notifications! Thankfully, email attachments are limited to 20MB. Overall, that 20MB limitation makes it difficult for companies to transfer big files.

File sharing software should store information and files in a cloud or server. Allowing only certain people access within the company. Some products utilize File Transfer Protocol, which is secured with Secure Sockets Layer/Transport Layer Security (SSL/TLS). The SSL will reduce vulnerability to cyber-attacks.

All things considered, more customers are eager to work with companies that have better security, than with companies that don’t. Investors and partners will also feel more comfortable when transferring sensitive files.

Must-Have Factors

Secure file transferring mechanisms are as crucial to your company as growth and profits. Here are some key factors to consider when determining the best secure file transfer process for your business.

Two-Factor Authentication

Information is the “blood” of the system, as well as your company’s life line, it should be protected with all the available features. Several file-sharing solutions include more than one encryption. These require two-factor authentication in order to secure files from the threat of criminals.

TwoFactor-Authentication

Two-factor authentication, also known as strong authentication, is designed to provide an extra layer of protection. This will prevent, or even lessen the possibility of security breaches.

The security measure was created as a response to the vulnerability of new tech. Smartphones, as well as laptops are susceptible to data breaches. All in all, with this verification, clients, partners, and customers will trust your services more!

Automation and Ease of Use

Not all workers have reliable technical skills. In order to make things easier for non-techies, a file-sharing program must be easy and fun to use.

In addition to ease of use, the automated file sharing process needs to save employees time and prevent stress. All in all, this leaves employees more energy and time to be more productive!

Just imagine how stressful it would be for a CEO to send vital information for over 1,000 individual employees! Because a customized workflow can distribute the files to SEVERAL recipients, there is no need for any unnecessary steps.

A company that needs a secure platform will need this feature to be more productive. Not only that but be better with time-saving, and comfortable knowing their information is safer!

File-Sharing Protection

However, the fact that the file-sharing software has two-factor authentication does not make it completely secure. Top companies usually lock folders, files, or even include watermarks before sending out the sensitive data.

File-Protection

When this data is received, employees need to scan for viruses. Not only that, but a cloud systems have “file versioning” that can also save old files! Overall, whenever changes occur, cloud files can not only make your information more secure, but also make them recoverable. 

Real-Time File Control

Every user should be able to detect changes to a file in real-time. In addition to being convenient, the real-time notification will make it difficult for hackers to easily acquire a company’s information. Meaning you can detect unauthorized users quicker!

Not only that, but it can also expose workers that are not productive. This may then increase the speed at which workers do their tasks. You can learn how to boost working process from Business Town here.

There should also be a records of the IP address, the devices that accessed files in the server, and what happened to the accessed data. Making it easy to see who is doing what, and when they are doing it!

Affordable and Flexible Billing

Businesses should consider the price of a file-sharing as well. However, just because software is costly, does not mean it is the best.

Highly-priced software can be just as terrible, or just as good as a program with a cheaper price. Because of this, businesses should make their software purchases with as much information as possible.

Technical Support for File-Sharing

In life, there are sometimes bumps along the way. Likewise, your software can shut down, or malfunction. This means you’ll need the help of a professional!

A company should always be able to contact the technical support of the file-sharing business. You should be able to not only describe problems, but receive quick and simple feedback. Not to mention, excellent tech support should also be able to respond and resolve issues promptly on the phone, email, or even live chat.

Need to Know Information for Your Secure Enterprise File-Sharing Solution

File-sharing solution software is a very important investment for any business. Secure file-sharing software improves customers’ confidence while also eliminating worries!

Issues like data loss, information theft, as well as profit losses will be a thing of the past! You should feel comfortable knowing you’ve done everything in your power to protect your data. With this helpful information about secure file-sharing, you can be on your way to a more successful and secure company in no time!

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